Operations Specialist
Unit:  Innovation
Location: Barcellona, Spain
Type: Part Time
Min. Experience: Mid Level


H-FARM is looking for an Operations Specialist PART- TIME for the new Office in Barcelona, Spain.

This person will be part of the newly formed team that will be responsible for developing the H-FARM activities in the Spanish market.


  • Being the main touchpoint between the H-FARM Administration & Finance office in Italy and the Spanish Accounting, Tax & Labor Consultant
  • Bookeeping, maintaining accounts, verifying and posting transactions
  • Managing client invoices & payments
  • Preparing VAT returns
  • Preparing regular financial and administrative reports and documents
  • Reconciling invoices and identifying discrepancies, creating and updating expense report, processing reimbursement forms
  • Preparing travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets
  • Assisting the organisation's HR function by keeping personnel records up to date, arranging interviews, supporting the induction for new employees and so on
  • Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed
  • Supporting the organization of small events and meeting in terms of logistics and hospitality 
  • Responsible for managing the internal Project Management Software for the administrative and procurement activities 

Required Skills:

  • Knowledge of Spanish administration, accounting and finance regulations 
  • Strong organization skills with a problem-solving attitude
  • Excellent written and verbal communication skills
  • Full-proficiency knowledge of Spanish and Catalan
  • Professional-proficiency knowledge of English
  • Business Administration related studies (Diploma or Bachelor Degree)

Other preferred Skills:

  • Basic or good knowledge of Italian
  • Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field


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